3 Tools 2B a Better Twitter Tweeter

March 21st, 2012 by Doug Boswell No comments »

When you’ve been on Twitter for some amount of time, the number of people you follow can add up. So you’ll probably find a smaller number much more manageable. It may be that your stream has been clogged with all manner of tweets which don’t add much value to your stream.

It could even be that some of those irrelevant tweets come from people you only followed as a courtesy and who no longer follow you. Here are three simple tools to manage your following/follower ratio.

 

Friend or Follow

This useful website breaks your followers down into three categories:

Following: Those you follow who don’t reciprocate
Fans: Those who follow you, yet you aren’t following them
Friends: Those with whom you share a mutual following/follower relationship

Head to www.friendorfollow.com, and in the box on the homepage, type in your Twitter username and submit. The site then displays the users you follow but, for whatever reason, don’t follow you back.

Although you can’t unfollow people directly from the site, you can click on their avatar to load their profile to handle unfollowing via Twitter. Hit the fans tab, and you’ll be presented with those folks you’re not following back. Maybe you don’t want to follow them, but if you lost track of who to follow back, this tab comes in handy. And the friends tab, it shows the followers who also follow you.

 

Qwitter

If you’d rather not have to visit a website to manage your followers, Qwitter, rounds up a list of who stops following you and e-mails it to you weekly. The website, http://beta.useqwitter.com, is simple to use. Submit your username on the homepage and hook up Qwitter to your Twitter account. Then enter your email address, and each week you’ll get a list of everyone who’s abandoned you that week. It’s a few more steps than the Friend or Follow site, but once you’re set up you never need visit the site again.

 

Untweeps

Untweeps seeks out any inactive accounts you’re following and tells you how long they’ve been inactive. Head to the site, http://untweeps.com, and authorize it to access your Twitter account. Then enter how many days back you’d like to search for inactive accounts. You’ll be presented with a list of those inactive users, along with the last date they tweeted. And you can take care of any unfollowing you’d like to do right from the site. After all, who wants to be following someone who never tweets?

These three tools should be everything you need to keep tabs of your Twitter followers.

9 Strategies for Thriving in a Tough Economy

March 13th, 2012 by Doug Boswell No comments »

Whether or not you believe we’re in a recession, or slowly moving out of one, or even if you have come to believe that what we have now is pretty much as good as it’s going to get, there’s no getting around the fact that we’re experiencing poor economic times. An enduring lack of consumer confidence and decreased sales threaten all businesses, but small businesses are particularly vulnerable as they often don’t have the reserves to help them survive difficult times.

Entrepreneurs who are survivors will look at this as an opportunity to improve their business practices so they can not only weather the tough times, but thrive during them. How, then, can you recession-proof your business? Thinking through the following practices and how you can make them your strategies will help ensure your small business’s success in a tough economy.

1. Protect your cash flow

To keep your small business healthy, cash needs to continue flowing through it. As long as your business exists, you will have expenses. But the harder times get, the harder it can be to keep the cash flowing into your business. Be more diligent in how you are spending money. It’s important to be frugal and aware of your income and expenses. By doing a line item cost for each expense, you will be able to identify areas that need greater attention. Efficient cash flow management is crucial. The sections below are all, for the most part, areas that will have impact on your cash flow, but take special note of the ones regarding evaluating your vendors, reviewing your inventory management, and keeping your personal credit in good shape.

2. Streamline your business practices

This is an opportune time to review your business procedures for effectiveness. Consider areas that can be combined into one. Consider areas that can be structured differently to reduce costs. Think about sharing resources, like administrative or payroll work, with other entrepreneurs to reduce overhead. The goal is to streamline operations so you can still provide a quality product or service, yet realize a greater profit by reducing the expenses to produce it.

3. Evaluate your vendors

If you use vendors for packaging, labeling, distribution, or in other areas of your business, this is a good time to do some price comparisons. There is a lot of competition among vendors to attract new business, so you could realize some serious savings in this area. Since no one wants to lose business during a bad economy, chances are good that your current vendors will meet the competitor’s price. If not, it’s time to move your business to the lowest bidder, just as long as you’re not sacrificing quality.

4. Review your inventory management practices

See what can be done to reduce inventory costs without sacrificing the quality of goods or inconveniencing customers. Are you ordering too many of particular items? Can an item be sourced somewhere else at a better price? Is there a drop-shipping alternative that will work for you, eliminating shipping and warehousing costs?

Just because you’ve always ordered something from a particular supplier or done things in a particular way doesn’t mean you have to keep doing them that way, especially when those other ways may save you money.

5. Focus on your core competencies

A diversification strategy is often recommended for small business success. But too often small business owners simplify the concept of “diversification” to “different”. Just adding other products or services to your offerings is not diversification. It’s potentially just a waste of time and money. Worse, it can damage your core business by taking your time and money away from what you do best. It may even damage your brand and reputation. If you have diversified out into different areas over the years to improve market reach, it might be time to regroup and focus on the core of your business and outsource the rest. Evaluate what is and isn’t working and put more effort into what started you out as a successful entrepreneur in the first place. It’s important to get in touch with your core business and make sure it continues to meet the changing needs of customers. So consider dropping the extras and focus on what you do best and which is most profitable to recession-proof your business.

6. Develop and implement strategies to get your competition’s customers

If your small business is going to prosper in tough times, you need to continue to expand your customer/client base. If you have competitors, then they have customers. So, there are already people out there buying what you sell, just not from you. What will it take to attract those customers? You’ll need to offer something more or something different. Research your competition and see what you can offer to entice their customers into becoming your customers. It’s not only lower prices or a better price/quality trade-off that gets the business. Providing better customer service is often identified as one of the easiest ways to outdistance the competition. But you need to do the research in your own market to find out what it takes to be the customer’s first choice.

7. Make the most of the customers/clients you have

They say that a bird in the hand is worth two in the bush. The bird in the hand is the customer or client you already have. These customers are an opportunity to make more sales without incurring the costs of finding a new customer.

Even better, he or she might be a loyal customer, giving you many more sales opportunities. If you want to recession-proof your business, you can’t afford to ignore the potential profits to be had from established customers. But remember that your customers are going through tough times too. In order to retain their business, implement measures to express your appreciation. This could be a one-time price reduction, a customer loyalty card, or a referral incentive. Whatever the strategy may be, it should be something of value to the customer and within your marketing budget.

8. Continue to market your business

In lean times, many small businesses make the mistake of cutting their marketing budget to the bone or even eliminating it entirely. But lean times are exactly the times your small business most needs marketing. Consumers are restless and looking to make changes in their buying decisions. You need to help them find your products and services and choose them rather than others by getting your name out there. So don’t stop marketing. In fact, if possible, step up your marketing efforts.

9. Keep your personal credit in good shape

Hard times make it harder to borrow and small business loans are often among the first to disappear. With good personal credit, you’ll stand a much better chance of being able to borrow the money needed to keep your business afloat if you need to. To recession-proof your business, keep tabs on your personal credit rating as well as your business one and do what’s necessary to keep your credit ratings in good shape.

There’s absolutely nothing that will make your small business one hundred percent recession-proof. But implementing the practices above will help ensure your small business survives tough times and might even be able to profit from them.

Cool Product: AWAYfind

February 20th, 2012 by Doug Boswell No comments »

By AwayFind, Inc.

Is your email inbox killing you?

Use AwayFind to rid yourself of obsessively checking your inbox 50 times a day. It’s a service for alerting you of important messages by continually scanning your inbox for you and, depending on what filters you’ve set up on the site, and which notification services you’ve enabled, AwayFind notifies you of the messages that you deem important.

There’s also a way to auto-respond to email as well as giving emailers a way to contact you via a customized web form. The service also can notify you in many ways including SMS, a phone call, email, Yahoo! Messenger, AIM, Google Talk, even native iPhone push notifications, plus others.

 

Setup

With all the unique features of the AwayFind service you may be surprised to find it incredibly easy to set up. It guides you through the setup process and the way you want to be notified of something important in your inbox.

After the email address setup, you can create filters you want to apply to your incoming messages. Two filters are already there as examples. One is an alert that sends a message when a contact that is included in a calendar appointment within the next 12 hours emails you. The other is for email with “urgent” or ASAP flags. You can setup new filters based on a contact’s name, who the email is to, what the subject is, etc. You can even arrange for notifications to come to you between certain times on weekdays and weekends.

After setting up a few filters you get the chance to take a look at other great features like the iPhone app that sends push notifications, intelligent auto-responders, email signatures, and such.

 

Features

Even with a free account, there are more features than most will use, such as ways to set up the intelligent filters for scanning email and notifying you of it, Gmail and Outlook plugins so you can setup and edit filters without signing into the site, a custom contact form for people to fill out to contact you, and a handy guide on how not to check your email.

Having the ability to receive “priority” messages via SMS and other outlets is a good way to stay away from checking your inbox every 5 minutes. If you are receiving hundreds of emails every day and are having a difficult time sifting through the endless garbage that you receive, spending some time with AwayFind’s filters may just be the way to finally take control of your email.

At the very least, sign up for the starter account to see if this service could work for you; it is definitely worth looking at if you are obsessively checking your inbox.

AwayFind offers several plans that have different feature sets. None could be considered expensive. You can check out the details of each plan at AwayFind’s plan overview site.

 

9 Steps to Manually Reconcile a Bank Statement

January 27th, 2012 by Doug Boswell 4 comments »

A business must track its funds to have a clear picture of its financial health. Bank statement reconciliations are an tool that business owner’s use in a proper cash management process. This procedure compares the account balance, as reported by the bank, against the account register in the company’s general ledger. This process ensures all cash items clear the company’s bank account in a timely manner. It also prevents the company’s general ledger from becoming clogged with inaccurate or irrelevant information. Cash accounts with significant inaccuracies can mislead business owners into believing the company has better cash flow than it really does.

The process of preparing a bank reconciliation involves making adjustments to the balances in both the bank statement and the company’s records to confirm that the ending balances match and that every item is properly accounted for. It is important to prepare bank reconciliations in a timely and regular basis (monthly, for example), so if questions regarding bank fees or errors arise both the company and the bank can be made aware as soon as possible.

Because of the lag time between deposits made and checks written, and their actual posting to your account, it is rare for the ending balances to match. Reconciliation ensures all transactions are accounted for, and provides a true cash balance.

To preform a proper bank statement reconciliation, follow these nine steps:

1. Comparison

Start the bank reconciliation process with a comparison of the company’s bank statement and general ledger cash account. Check off all items that match. This part of the reconciliation ensures all items recorded in the general ledger have cleared the company’s bank account. Once an item clears the bank account, it usually represents the finality of that particular business transaction.

2. Add Deposits

Once the comparison process is complete, note all items that remain on the company’s general ledger. Add any deposits in transit to the ending balance. Deposits in transit are deposits that you have recorded in your register but have not appeared on the bank statement.

3. Outstanding Checks

Deduct outstanding checks from the ending balance. These checks have been deducted from your check register, but have not yet cleared the bank.

4. Bank Errors

Add or deduct any bank errors to the ending balance. Examples would be incorrect deposit amounts and incorrect debits.

5. Check Register Reconciliation

Deduct bank service charges. Service charges could be account maintenance fees, check overage fees if you wrote more checks than you are allotted for the month, wire transfer charges, returned check fees, etc.

6. Interest Earned

Add interest earned if you have an interest bearing account.

7. Check Register Errors

Add or deduct errors in the check register. These errors could include posting a payment that was not actually a cash transaction, or omitting a payment.

8. Journal Entries

You may need to prepare journal entries as part of this reconciliation process. These journal entries will correct any errors found during the bank statement and general ledger comparison. Owners can also use journal entries to post any bank statement items into the general ledger if necessary. Once all journal entries are posted, you may re-run the general ledger cash account to update the ending balance for all new posted items.

9. Compare Both Statements

Compare the adjusted bank statement balance per your reconciliation to the adjusted cash balance per the general ledger. The balances should be equal. If the two balances do not match review the steps; verify that the bank balance has been adjusted for all deposits in transit and outstanding checks, and that all activity has been properly posted in the company’s general ledger.

Cool Product: Carbonite Business

January 19th, 2012 by Doug Boswell 1 comment »

If you want the ultimate in off-site data protection, look to cloud computing solutions such as Carbonite Business to help you survive and recover from disasters that wipe out your physical systems.

Unlike traditional daily or weekly backups, Carbonite Business continually backs up the files on your PCs to its secure data centers throughout the day. There’s no intervention required by your employees, and you have complete visibility into, and control over, individual backups via the handy My Company Dashboard, where you can see your users, computers, storage in use, backup status and more.

Best of all, the pricing scheme for Carbonite Business can’t be beat. Instead of paying per PC, you pick the plan that fits your storage needs, 250GB for $229 per year or 500GB for $599 (which includes service for one Windows server), and protects as many machines as you need, resulting in one of the lowest per-gigabyte storage prices of any online business backup solution. The home and home office version starts at $59 per year per computer.

Never interrupts your business
With Carbonite, your backup happens automatically, in the background. Users never have to stop working, and after the initial backup, shouldn’t notice any impact on performance. And no one has to choose between backing up and doing their jobs.

No hardware required
Carbonite is 100% software-based backup – there’s no hardware to install or maintain, no wires to connect, no disks or tapes to deal with, no technician needed. You simply install the software and Carbonite takes care of the rest.

Safer than local backups
Your backup is encrypted at all times, and stored on redundant disk arrays that are immeasurably more reliable than internal or external hard drives. (If you have external hard drives you can back them up with Carbonite Business, too.) Our state-of-the-art, guarded data centers protect your business backup from theft, fire, water damage and anything else that can happen at your office.

Smarter than scheduled backups
Carbonite backs up your data continually, updating your backup in the background – eliminating the potentially costly ‘backup gaps’ created by daily or weekly backups.

Restores files fast to minimize downtime
If you lose a file, get it back with a few clicks. If your hard drive crashes, restore all your backed up files to another computer via Carbonite.com – or, for mission-critical recovery, have your backed up files shipped to you on a portable hard drive.

Anytime, anywhere access to backed up files
With Anytime, Anywhere Access, you can open, view and share any file in your backup from any computer connected to the Internet. Or use one of our free mobile apps to access your files from your iPhone®, iPad®, Android™ or BlackBerry® device.